Alumni Reunions

• Whilst we are prohibited by POPIA from sharing contact details from our database (such as class lists )  with 3rd parties, our Alumni Relations Team may send a message to the class on your behalf inviting them to your reunion. If you have this message and other reunion information ready, please share it with us along with your contact details, and we will gladly assist you in kick starting the reunion of a lifetime. 
  
•  If booking a venue at the GSB for your reunion, our Alumni Relations Officer, @Gcobisa Maqanda, will be happy to assist you in making the necessary reservations.

• Making use of platforms such as  UCT Alumni Connect , LinkedIn and/or Facebook, you are encouraged to reach out to your fellow class mates in your own capacity. 
  
• Once you have located your classmates, create an excel sheet with their updated contact details (please be sure to share this with the Alumni Relations Department) and send out communication about the reunion.

You need to decide on the date of the reunion and what type of event you and your classmates would like it to be, then research different event and venue options.
You will also need to decide on whether your partners and/or families will join.
Do you want a cocktail evening at the Brig, or go for wine tasting at a wine estate, etc.?

With the help of the GSB Foundation, you can initiate a fundraiser for your class.

You need to decide on a purpose and/or theme (see examples here) and reach out to the GSB Foundation to have this set up for you.

Once set up, promote the fundraiser and include th link in your invitation and other communication.

If you decide to have your reunion off-campus, book the venue and catering.
Confirm numbers with the venue and caterer.

Keep prompting the event.
Suggested communication to send out:

 Communication #1 : Announce reunion is being planned (you can ask for venue and programme/event suggestions etc. in this email)

 Communication #2 : Provide reunion details including date, time, venues, rsvp dates, costs and payment methods

 Communication #3 : RSVP Reminder

 Communication #4 : Send final reminder with all details including parking and programme/schedule for the event

You can decide to create your own RSVP list and do RSVP’s manually on an excel sheet or make us of the GSB’s Main Event RSVP system. The Alumni Office will be able to assist you in creating this event on the system and provide you with a RSVP link which you can include in your invitation and circulate to guests to RSVP.

The Alumni Office can provide you with RSVP lists which indicate who and how many people have RSVP’d throughout your reunion planning process.

Some classes have set up their own website and this is much easier to coordinate everything. In this way, you can share updates on what they have done since completing their course and share photographs, news, details of the forthcoming events, etc.

Create a consent form for all attendees to complete which would guide you on which photos you may share after the reunion. Share these photos along with a word of thanks via email to everyone who attended the reunion.